Eglo Pakistan Pvt Ltd

EGLO Pakistan Pvt Ltd is a subsidiary of the European company EGLO LEUCHTEN GmbH. EGLO LEUCHTEN GmbH (in Austria) formed a joint venture with an individual, Iqbal Rajabali (in Karachi, Pakistan) and incorporated Eglo Pakistan Pvt Ltd in June 2008. This organization is introducing European decorative lighting in Pakistan. In November 2010, Iqbal Rajabali and Taha Iqbal established a branch in Islamabad and have started their dealership in Lahore. Eglo Pakistan’s main target is to grow and spread EGLO products in Pakistan. Their basic activities are retail and wholesale of lights. The main dealings taking place at Eglo are Sales, Purchase, keeping track of the Inventory and managing the Finance.

Each business has its own separate dealings and requirements. Living in the world today, everything has become computerized and businesses now have all their operations automated due to several reasons. This is when businesses require software for their company specific to their operations.

Eglo’s application software is known as ‘GL Sales and Purchase.’ It is kept in the name because the software is doing basic accounting of the business and Sales and Purchase because Eglos’s main activities are to do with sales and purchase. It is designed by Eglo’s in-house programmer Mr. Tasleesm Ahmad, who is also the administrator of the software. GL Sales and Purchase has options required by the business, which is why it is very specific. The front end in what the employees use simply to add data of transactions or edit and delete. The back-end tool is where the database is generated and the reporting takes place which employees usually do not access unless required.

As Eglo has a lot of records, it needs a database to keep all its records in one place safe. SQL Server is used as a database tool for GL Sales and Purchase. The database is emailed daily to Eglo’s email id for backup purpose of its records. The security of the software is such that employees have their own username and password and can only access those areas which they are assigned. For example the finance department will login through his username and password and will only be able to access data related to his are of work. This way each employee is responsible for actions undergone in his department.

The advantages of the software are that this software helps in keeping records. It operates like book keeping, you just put in the purchases and sales and it keeps track of the inventory. This software is easy to use and user friendly. It’s not complicated like other software’s. This software helps in reporting each and every transaction. For example what is being purchased, by whom is it being purchased, if it’s on cash or credit, after the sales how much stock is left, how much needs to be ordered, etc. it gives a collective report on everything. This software will help in decision making as it will automatically generate reports and the summaries would be in front of the executives of this company. That would help them determine what needs to be ordered more, which lights have the most sales and which should not be imported. The setbacks are that this application software is limited to desktop only and it cannot be used on smart phones or PDAs. Additional software is required to run this software. It takes up a lot of space on the hard disk.

All in all this Management Information System has helped the company not only record the purchase and sales in the company but it is a mean of decision making. It specifies the number of stock in the inventory. It does all the general accounting functions for example which customer bought the lights on credit and which customer has paid off the bill. Eglo’s software takes care of the payment methods though cash or cheques. This software has a few limitations but its strengths overtrump the weaknesses. Over all the software is relevant to this company’s current requirement and serves the purpose for TPS, OAS and DSS.