Almurtaza Machinery Company (Pvt) Limited

Almurtaza Machinery (Pvt.) Limited is a small business organization, it has four branches across Pakistan and it needed software which would help its employees manage different aspects of the business. Almurtaza is involved in apparel, embroidery and textiles. Hence, Almurtaza decided to employ Alrashid Microcomputers (Pvt.) Limited to do the basic development of the application software. After the basic development, Mr. Arfan Ali Rashid continued to add onto the system and now, finally, the management information system is complete.

Almurtaza needed and inventory control system which would have different modules, inventory and accounting. These modules are interlinked with each other. When a business wants to sell a product, they put in the amount of that particular product they want to sell into the software input screen. The software will check if this product is available or not; if available, an invoice will be made and the Billing System linked to the Inventory Control System through the Accounting module will decrease the business’s inventory. It will then check if the customer is a regular customer or not and if the customer is regular then the order for the product will go into his ID and payment will be made. If the customer is not regular then an ID will be created for him automatically for future reference of the business. In this way the Accounts Receivable and Accounts Payable is controlled and monitored.

The back end of the software was developed in the Oracle RDBMS (Relational Data Base Management System) Database. This gives it the added feature of a single database being spread across several tables. The reporting screen was developed using Oracle Reports, a tool used for developing reports against data stored in an Oracle database. The front end of the software, the screen software was Visual Basic 6 and was used to develop some of the screens. The system requirements for this software are; a large hard disk, because the business will have a lot of records to keep of transactions over the years and a powerful operating system.

The system is very detailed and each entry in controlled tightly. It is fast and efficient because the data is timely and the management team can pull a report instantly see how many units are on the floor, how many have been sold and which products are selling the fastest. There is automatic generation of accounting documents like invoices, cheques and statement of account, also all data is automatically posted to various ledgers/accounts. A computerized inventory system helps management control the inventories, in turn lowering overall operating costs in different areas such as labor and it also improves customer service. This system is relatively cheaper than maintaining a manual inventory control system, allows greater efficiency and storage capacity efficiency. A computerized system’s hard drive will take up a relatively small amount of space and can store a large collection of business or personal documents. In contrast, a paper based system would talk up at least one, and usually more, considering also how long Almurtaza has been in business, file cabinets for storage of the same document collection.